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5.1 – Password Protect Document Manager Files

By 07/20/20215.1, How To Articles


The Document Manager is used as a digital file cabinet for each patient account. You can now lock and password protect files added to the Document Manager, or the Forms Manager within the Document Manager module, requiring a Daily Password be entered for deletions. This guide will walk you through this process.

This article applies to version 5.1 +


  1. Activate the patient file.
  2. Select the Patient menu option.
  3. Select Document Manager from the list.

Locking Documents:

The standard use of the Document Manager involves scanning in or adding files from the local computer into categorized tabs for ease of use and tracking.

These files can now be locked, preventing anyone from deleting the file until they attain a password from the Support team. The steps below will demonstrate the process.

  1. Find the file you wish to lock under the appropriate tab.
  2. Highlight the file with a single left click.
  3. Right click the highlighted file.
  4. Select Lock File.

This file will now be safely secured in the Document Manager files for this patient until someone attains a Daily Password from Support to be able to delete it.

Forms Manager Use:

The Forms Manager feature is used by many clinics as a place to store editable documents which can be updated by team members.

  1. Within the appropriate patient file, open the Document Manager.
  2. Select Forms.
  3. Select Add.
  1. Navigate to the folder where you saved the file you wish to import.
  2. Highlight the file.
  3. Select Open to confirm your choice.
  1. Back in the Forms Manager window, select Save. The file will then appear in the list below.
  2. Highlight the new file.
  3. Select Copy. The file will be added to the default tab, Attachments. Making it easily accessible to the team.
  4. Select Ok to exit the Forms Manager window.

At this point, the file has been added to the Forms Manager area and is now password protected automatically. Trying to delete this file will prompt you to enter a Daly Password to proceed.

If you wish to read more about this or any other Document Manager topic, you may continue to the linked articles below. If you already understand how this feature works, you can stop here as by this point, we have successfully added a password protected file to the forms area.

Additional Resources

Document Manager – How to Add Files

Document Manager – How to Create Tabs

Document Manager – How to Edit Forms