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5.1 – Patient Audit Trail

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Description

You can review a patient file’s change history using the Audit Trail feature. This will provide information about changes made to the Patient File module only. Appointments and Transactions have their own audit trails options elsewhere.

This article applies to version 5.1 +

Step-by-Step

  1. Open the Patient File module.
  2. Activate the right patient.
  3. Right click in the module window.
  4. Choose Audit Trail.
  1. Set the Date Range to search within. Leave this blank to maximize your results.
  2. Select Generate.
  3. Your results will populate in the grid space below.
  1. Each line listed represents an addition or adjustment made to this person’s file. The first line shown in this example is the initial patient file creation.
  2. The Date and Time columns shows when the changes were made.
  3. The User column shows which user login was used to make the changes.
  4. Type will try and specify which areas were affected by the changes.
  5. Module will always read Patient in this report so you can ignore that column.
  1. Action describes what was done; some are simple, like Add representing a new entry. Edit is likely to be the most common type of action. Deletions are also tracked.
  2. Description will try and provide details on on the change made. It will cite the new status if it was changed, the medical alert added or altered, or the comments entered.
  3. You can right click on the results area to find a Print List option.

This report is not very interactive, you cannot change any of the results. It acts as a record keeper, an Audit Trail, available for review on demand.

It is important to ensure all staff use unique login IDs to keep this report’s results accurate. If accounts are shared by many users, the User ID column will not be very helpful or informative.

Additional Resources