1.8.1 General Ledger 

The General Ledger’s purpose is to present a complete financial record. Treatment, office charges, payments, and adjustments that have been entered under the appropriate tab are merged into a single view. The Ledger can be sorted by Date or by Claim. It can also be filtered for a Single Patient view or a Treatment only view.

The General tab includes four key areas:

1. Ledger View Options (Tabs): Date Ledger, Claim Ledger, Claim by Patient, and Treatment History
2. Account List: Family members including their Age, Status, and Insurance Company (if applicable)
3. Re-Age: Calculate the aging breakdown of the account balances by Patient, Insurance and Total

We also have Notes by Color:

• Treament/Office Charges: Black font
• Applied payments: Green font
• Held payments/Credits: Red font
• Adjustments: Blue font
• Notes: Pink font
• Balance totals: Bold black font

Let’s take a look at the different Ledger views and what they offer.

Date Ledger

• Organizes the line items by Date order
• Each date ends with a running Balance total
• Note how the ledger allows items to be listed completely independent of the items they affect.
• This view is excellent for reviewing specific dates, e.g. Insurance Cheque entry dates
• For daily use, however, the Claim Ledger or Claim by Patient Ledger views are highly preferred over this view.

Claim Ledger

• Organizes the line items by Claim #, including payments and/or adjustments allocated to the claim
• Displays the individual Claim Balance (balance incurred by a specific claim) as well as the Running Balance (all outstanding balances, carried forward)
• This view is easy to follow as it gathers items by logical relation. Payments affecting a specific claim, for example, are grouped, regardless of dates

Claim by Patient

• Like the Claim Ledger, this view organizes items by association. However, instead of showing the family/account wide information, it shows only the patient who is active
• This view is used to review the specific details of the active patient. Their treatments, payments, adjustments, patient owing and insurance owing
• This tab (as well as Treatment History) are the only way to separate the account balances of a specific family member from the group
• The Pat Pmt, Ins Pmt, Charges, and Adjustments tabs all show account balances, not patient specific owing
• Refer to the Claim by Patient tab, note the patient specific owing, then take an accurate payment

Treatment History

• Displays treatment of the selected patient only
• Planned treatments is shown in Blue font
• Incomplete treatment is shown in Green font
• Complete Treatment is shown in Black font
• Payments and Adjustments are not included in this view
• The Tool bar provides view options (Sort By Claim or Date and Treatment Status)